The front office for Florida title agencies
Status texts for every party, quotes to the cent and missed calls answered, on top of your title software.
The demo is a made-up agency. It resets every hour when nobody is using it.
Shown with Deedline's demo agency, Bayglass Title & Escrow. Every name, file and number on this page is made up.
Wire instructions Deedline will ever send
No field, template or message holds a routing or account number. Every text and email ends with your never-wire line and your verified number.
From a missed call to a text back
From your number, with a link to a quote and one to open an order.
Owner's policy on a $400,000 sale
Florida's promulgated rate, the same at every agency. The calculator below works out the rest.
The homestead reminder lands before
Your buyers hear about the exemption in January, and again before the deadline.
One sample file from order to recorded deed, and the text Deedline sent each person as it moved, in its default words. Nobody had to call and ask.
Every text ends the same way: "We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142."
The order comes inFile 2041, morning
Order receivedStep 1 of 14
To Natalia, the buyer
Bayglass Title & Escrow: Hi Natalia, we opened your file for 2417 Palmetto Ln and started the title work. We will update you at each step. See your private page: https://bayglass.example/p/5t_dkQ-79BbSNJVMowj83iWouzZ4hiba5mzoJX6T-mM
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
Commitment issuedStep 4 of 14
To Dana, the buyer's agent
Bayglass Title & Escrow: Hi Dana, the title commitment for 2417 Palmetto Ln is issued. Follow the file here: https://bayglass.example/p/ZOUDed3By6ey1Pt754yQOPDRTaqeFWmW9ep2T_JRMVs
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
Payoff receivedStep 6 of 14
To Rosa, the seller, in Spanish
Bayglass Title & Escrow: Hola Rosa, la carta de saldo de su prestamista para 2417 Palmetto Ln ya llegó. La usaremos para preparar sus documentos de cierre. Vea su página privada: https://bayglass.example/p/LSyCQ1VSGqiSrF2OGz_vqPs1m9Ai7Xfy4kwDZh43x3E
Nunca enviaremos instrucciones de transferencia por mensaje de texto ni por correo. Antes de enviar dinero, llámenos al (954) 555-0142.
Closing dayFile 2041, afternoon
Clear to closeStep 9 of 14
To Natalia, the buyer
Bayglass Title & Escrow: Hi Natalia, your file for 2417 Palmetto Ln is clear to close. Nothing is holding up your closing. See your private page: https://bayglass.example/p/5t_dkQ-79BbSNJVMowj83iWouzZ4hiba5mzoJX6T-mM
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
SignedStep 10 of 14
To Marcus, the loan officer
Bayglass Title & Escrow: Hi Marcus, the closing papers for 2417 Palmetto Ln are signed. Follow the file here: https://bayglass.example/p/WUROscHvyY8SkVpnfbAXCQUhdJxmE77SjA_tOEO7HNE
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
Funded and disbursedStep 11 of 14
To Chris, the listing agent
Bayglass Title & Escrow: Hi Chris, 2417 Palmetto Ln is funded and disbursed. We are recording the documents with the county. Follow the file here: https://bayglass.example/p/nqDq9sKsLqE8DdK37A-MeK7TjJRGYPiVn1OxdeP0W0k
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
On the recordFile 2041, evening
RecordedStep 12 of 14
To Natalia, the buyer
Bayglass Title & Escrow: Hi Natalia, the documents for 2417 Palmetto Ln are recorded with the county. We will tell you when the final title policy is issued. See your private page: https://bayglass.example/p/5t_dkQ-79BbSNJVMowj83iWouzZ4hiba5mzoJX6T-mM
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
Final policy issuedStep 13 of 14
To Natalia, the buyer
Bayglass Title & Escrow: Hi Natalia, the final title policy for 2417 Palmetto Ln is issued. Keep it with your important papers. See your private page: https://bayglass.example/p/5t_dkQ-79BbSNJVMowj83iWouzZ4hiba5mzoJX6T-mM
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
The promulgated title rates, the county's stamps and who pays each line. Anyone on your website can run it, with an order button under it.
Type a sale price to see the costs.
Buyer pays
Buyer total$4,007.50
Seller pays
Seller total$2,800.00
Before your own fees and the lender's endorsements, which Deedline adds from your fee schedule. Title rates are Florida's original rates (Fla. Admin. Code 69O-186.003), so they assume no prior owner's policy to reissue. Recording is estimated at a 2-page deed and a 15-page mortgage.
On your website this opens an order. Here it books a demo.
Buyers, sellers, both agents and the loan officer each get their own link. It answers the call before they make it, and tells them how to send money safely.
The call you miss at 5:42 might be a realtor with a deal. Deedline answers it while you're still at the closing table, in English and Spanish when it doesn't know the caller.
Hi, this is Bayglass Title & Escrow. Sorry we missed your call. We'll get back to you as soon as we can. Hola, le escribe Bayglass Title & Escrow. Perdone, no pudimos contestar su llamada. Le responderemos lo antes posible. Get a quote / Pida una cotización: https://bayglass.example/w/quote Open an order / Abra una orden: https://bayglass.example/orderWe will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142. Nunca enviaremos instrucciones de transferencia por mensaje de texto ni por correo. Antes de enviar dinero, llámenos al (954) 555-0142.
Hi, it's Dana, I'm a realtor in Coral Springs. Can you quote a $385k sale closing Nov 21?
Hi Dana, it's Lucía. The quote is in your email. Want me to open the order now?We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
Yes please, contract attached.
Answered in under a minute. Filed on the new order.
Calls forward to the office line. When nobody picks up or the line is busy, Deedline takes it from there.
From your number, with a link to a quote and one to open an order, in English and Spanish when the caller is new to you. Between 9 p.m. and 8 a.m. it waits for the morning.
Every text and email for the office in one place, grouped by person and tied to their file. Assign it to someone, mark it done.
Reviews, the homestead deadline and the realtors who sent you the file. Each one is a switch in Settings.
Closing day
File 2041 is funded. What comes next happens on its own.
3 days after funding
To the buyer and the seller
Bayglass Title & Escrow: Hi Natalia, thank you for closing with us. How did we do? If you have a minute, a short review helps our small office: https://bayglass.example/review
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
One reminder a week later, at most.
January 10
To the buyer of a home
Bayglass Title & Escrow: Hi Natalia, a reminder about 2417 Palmetto Ln. If it is your permanent home, you can apply for Florida's homestead exemption with the Broward County Property Appraiser. The deadline is March 1. If you owned a homestead before, ask about portability, which may lower your new tax bill. Apply at https://bcpa.net
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
Not for refinances or company buyers.
February 20
To the buyer, once more
Bayglass Title & Escrow: Hi Natalia, homestead exemption applications for 2417 Palmetto Ln are due March 1. If it is your permanent home and you have not applied yet, apply with the Broward County Property Appraiser before then. Apply at https://bcpa.net
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
The last one before the deadline.
Every 90 days
To partners who agreed to hear from you
Bayglass Title & Escrow: Hi Dana, thank you for sending us your files. If you have a closing coming up, or a question about one, call us at (954) 555-0118. Reply STOP to opt out.
We will never send wiring instructions by text or email. Before you send money, call us at (954) 555-0142.
Nothing goes until your office approves it.
Every realtor and loan officer on your files, with what they sent and when. When someone who sent files regularly goes 60 days without one, the board flags it, so you call before they find another title company.
Private to your office. Partners never see rankings, points or rewards.
At 8 a.m. on the 1st of every month the owners get the numbers by email: files, speed, missed calls, reviews and quotes, with nothing to log in to.
Deedline sits on top of the system you close files in. You keep it, your underwriter, and your escrow account and wires. We never touch them.
Or whatever you run. Deedline does not need to connect to it.
The handful of subscriptions around a title office, swapped for one system we run for you.
Review and texting appsPodium, Birdeye
Another number and another login, and none of them know which file a text is about.
Texts from your number, tied to the file, and the review ask goes out on its own after funding.
Email toolsMailchimp
A newsletter to past clients that arrives on its own schedule, not theirs.
The homestead reminder, the review ask and realtor check-ins, each sent when the file says it is time.
Contact managersHubSpot
A list of realtors that someone has to keep up to date by hand.
The partner board fills itself from your files: who sent what, when, and who went quiet.
Answering servicesRuby
Paid by the minute, and the message still waits for a callback.
A missed call gets a text within a minute, and the reply lands in your inbox.
Realtor marketing appsTitleCapture
One more subscription, apart from where your files and texts live.
A Florida quote on your website, with an order button that opens the file in Deedline.
Status-portal add-onsQualia Connect, ClosingsLIVE
Each comes with one title system, and some are priced by the file.
A page and status texts for every party, whatever system the file lives in.
Your title software, underwriter, escrow bank and wire verificationKept
Deedline never holds or moves money and never carries wire instructions, so everything that does stays exactly where it is.
We text realtors near your office, agents new to the business and investors who buy more than once a year, from your number, and book the interested ones onto your calendar.
Shown with the demo's made-up prospects. You see each one's status in Deedline, and the counts land in your monthly report. Realtors are never given leads, lists or anything else of value for sending files.
Anything we haven't covered, ask us at contact@perspicality.com.
No. Deedline sits on top of SoftPro, Qualia, AccuTitle, RamQuest, ResWare or whatever you close files in, and your files stay there. Day one, files reach Deedline through your website's order form, a spreadsheet export of your open files, and an email address your system's notices can copy. We don't need a login to your system.
No. It never holds or moves money, and it never carries wire instructions: no field, template or message it sends can hold a routing or account number. A payoff letter or estoppel that lists payment details stays in an encrypted file only your office can open, and is never sent to anyone. Every text and email ends with your never-wire line and your verified phone number. If a text or email to your office mentions wiring or new bank details, the office gets an alert and the sender is told to call the number on your website.
Status texts go only to people on the file who agreed to get them, and replying STOP always works. Check-ins with realtors need their own separate yes. Deedline never gives realtors anything of value for sending you files: no points, rewards, gift tracking, lead lists or rankings they can see. That keeps it inside Florida's rule against inducements to referral sources (69B-186.010) and the federal rule against paying for referrals (RESPA Section 8). Your attorney has the last word on your own marketing.
Yes. Each party picks English or Spanish, and every text, email and party page they get is in that language, the never-wire line included. Your office screens are in English.
It stays yours and it stays separate. Each agency runs on its own copy of Deedline with its own database, not a shared one. Uploads like IDs and contracts are encrypted, there are no Social Security number fields, and every time someone opens a private file it is logged. Nothing is hard-deleted: messages, steps and uploads are archived, so a file's record stays whole.
About three weeks. We set up your number, your texts in English and Spanish, your fees and counties, load your open files from a spreadsheet export, and put the quote on your website. After that it runs month to month.
Both. Deedline is our software, and we run it for you: we set it up, keep it running and change it as your office changes. There's nothing for you to install or maintain.
